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Grouping Activities and Minimizing Routine Work Work items that are similar in nature and require similar environmental surroundings and resources should be grouped within divisions of the work shift. Set aside blocks of uninterrupted time for the really important tasks, such as preparing the budget. Group routine tasks, especially those that are not important or […]

Category of Time Use Examples Important and urgent Replacing two call-offs and ensuring sufficient staffing for the upcoming shift. Important, not urgent Drafting an educational program for nurses on the changes in Medicare reimbursement. Urgent, not important Completing and submitting the “beds available” list for a disaster drill. Busywork Compiling new charts for future patient

Activities that are both urgent and important must be completed. Activities that are impor- tant but not urgent may make the difference between career progression and maintaining the status quo. Urgent but not important activities must be completed immediately but are not con- sidered important or significant. Busywork and wasted time are self-explanatory. Additionally, others’

LEARNING KEY SKILLS IN NURSING MANAGEMENT Delegating tasks to others can be an efficient time-management tool. Delegation is the pro- cess by which responsibility and authority are transferred to another individual. It involves as- signing tasks, determining expected results, and granting authority to the individual expected to accomplish these tasks. Delegation is perhaps the most

What specific objectives are to be achieved? Short-term goals should be set for the next 6 to 12 months, but need to be related to long- term goals. To manage time effectively, answer five major questions about these goals: 1. What specific objectives are to be achieved? 2. What specific activities are necessary to achieve

MANAGING TIME 175 The Manager’s Time A significant difficulty in moving from a staff nurse position to a leadership position is the need to develop different time-management and organizational skills. In a staff nurse role, the regis- tered nurse has little, if any, free or uncommitted time. No planning is required, because every minute is

Time Activity Purpose Value 7:00–7:30 Review e-mails received overnight; list work to accomplish during shift To respond to people who have e-mailed and to plan what work must be done Sets the plan for the day so as much work can be accom- plished as possible 7:30–8:30 Be available for any night shift staff who

Study the chapter for help in improving your areas of weakness. Evaluate your performance. An experienced manager is often called on to help another new manager who requests help. It is always appropriate to mentor, teach, and guide others, but when you realize you are doing the person’s work and your work is not getting

How did the others involved? In addition to these patterns of behavior, certain time wasters prevent us from effectively managing time. A time waster prevents a person from accomplishing the job or achieving the goal. Common time wasters include: 1. Interruptions, such as phone calls, text messages, and drop-in visitors 2. Meetings, both scheduled and

Why We Fail to Manage Time Effectively ● We do what we like to do before we do what we don’t like to do. ● We do things we know how to do faster than things we do not know how to do. ● We do things that are easiest before things that are difficult.